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Frequently Asked Questions (FAQ)

Q & A

How do I sign-up or register my child?

Whether you are signing up for the summer (spring) season, the fall season, or the winter dome season, see the home page for the registration button.

Why do I need an account for the website (via NGIN)?

You can register for (or use your existing) an NGIN account to be apart of more of what Rochester Youth Baseball offers. 

Once you open a private account you or your kids will have their own permanent profiles making it much easier for you in all future communications with the Club. As we move into the season we will continue to offer other enhancements to your account such as; you will also be able to receive team email messages, track your orders/payments, and view team specific web pages, just to name a few.

YOUR ACCOUNT INFORMATION WILL REMAIN CONFIDENTIAL. 

YOU DO NOT NEED TO LOG IN TO VIEW THE GENERAL INFORMATION POSTED ON THIS WEBSITE.

Refunds, deadlines & late fees

Each baseball season (summer, fall, winter) has it's own schedules.  In all seasons, players can be accepted as long as open rosters spots exist but get in your registration soon to guarantee placement.  See each of the season registration session information by clicking on the left menu option from our home page.   Each season has cut-offs where we do not allow refunds because we make decisions on team structures and rosters and when numbers change it causes rework for this defined information.

Why do we have late fees to ensure we get kids signed up early, why do we have a no refund policy after a date and why do we charge processing feess?

It's simple...it's a complicated task to try and get kids appropriately onto teams with the right roster sizes, especially at K-3 where we take into account what school the kids attend.    We do not turn kids away from the program but certainly could and make formation easier...for example, if we cut off # of players at 120 we would have 10 teams of 12 exactly. 12 on a roster is ideal for RYBA.

Example 1:....in 2011, we had one grade we made the decision to go with roster sizes of 13 for one age group (versus an option of 10/11).  What happened? primary issue is 4 kids sit on the bench every inning.....secondary and less important, we had playing time complaints and request for refunds due to a player not playing 1st base enough. For the coach, a nightmare to have to be in the middle of the situation.

Example2:....in 2012, we had one grade we made the decision to go with roster sizes of 11 for one age group.  What happened? we had one team with an injury, a discipline issue, and someone that quit.   The result, asking opposing teams to borrow them a player each game they couldn't find a player to call-up from the younger grade. For the coach, a nightmare to manage the game plan.

Does RYBA provide need-based financial assistance?

Yes, based on qualifications you may apply for financial assistance.   Availability of help is limited and not available for all seasons.  See registration for specifics based on the season of interest.   The "base" RYBA registration fees may be considered based on eligibility for free and reduced lunch program but not the additional fees above and beyond the base for the Traveling program.

How can I use my team page and team calendar?

Each team is assigned a team page and a team calendar that the coach and up to one parent may have access to edit but the entire team can see it.  To find out more both on how to get access and some basic information on how to utilize see this link.

The userids used for permissions to team page editing is the NGIN account.  If you don't know your NGIN userid or your password the link above will also help you.

How can I use google calendar or my smartphone calendar with the NGIN team calendar from RYBA?

  1. Go to your team page that displays your team calendar
  2. Click the iCal button located at the bottom of your calendar.
  3. Copy the url info (e.g.  webcal://www.rybamn.com/ical_feed?tags=145855)
  4. Go to your google calendar in a browser
  5. On the left bottom of your default calendar view, click the "Add-->Add by URL" option.
  6. Paste the url info from above (decide if you want it public..such as a coach wanting to easily share it with others..no harm in being public since its already public on RYBAMN.com...note that google doesn't allow you to change your mind, ever on this question)
  7. It should now be listed in your list of calendars within google
  8. If you have a smart phone with calendaring it will work like any other calendar you have within google and can be synced with it.

I am having trouble with my account username, password, or registration process.

RYBA has adopted the NGIN facility from a 3rd party. They do have a good frequently asked questions related to your account.  See https://athlete.help.sportsengine.com/customer/portal/articles/2812744-my-account-guide?topic-guide=my-account to view this list. Note that the account is actually with the NGIN facility not with RYBA and the benefit is it will work with other organizations that have adopted the same NGIN company, specificially basketball (RCYBA) and hockey (RYHA).




HOUSE SPECIFIC QUESTIONS

What night does my child play in the spring/summer house league?

Please see the newsletter on the homepage for details. Depending on the age and level, games will fall on either Mondays/Wednesdays or Tuesdays/Thursdays. The Summer Showdown Tournament at the end of the year takes place usually the one of the last two weekends in July - Friday evening/Saturday/Sunday. 


TRAVEL SPECIFIC QUESTIONS

What night does my child play during the travel season?

For travel teams you can expect to have either games or practices scheduled on any night of the week, including Sundays.

When does the spring/summer season start and end?

The spring/summer season staggers the start by grades. The 4th-8th grades start with tryouts for "Majors" in the house program in the April timeframe while the K-3 kick into gear the first of June.   End of the season house playoffs are set in the middle of July and the optional 2nd/3rd grade tournament is usually the first week of August. Each season may be different based on the calendar so I suggest you see the many details in our Newsletter.  Traveling also has different schedules but 10-14 year old tryouts are in March.

Find the newsletter in the "Spring/Summer Baseball" tab.

When does the travel season begin and end?

The travel program will hold tryouts on March 19th & 26th, 2017 at the Regional Sports Center in the Dome.  Teams will be formed shortly thereafter (No later than April 1st).  

Because spring break is so late, again, this year; Travel teams "may" be allowed to have practices before spring break begins.  No practices will be held during spring break.  

Practices typically begin, in earnest, after spring break with games starting in late April/early May.

The season usually ends (for most players) by the 2nd or 3rd week in July.

Some players will continue the season through the 1st week in August as participants in the MBL's August Classic.

When are tryouts for spring/summer season and what are they?

Tryouts may be scary for some parents and some kids but there is really nothing to fear. While decisions at each level are never "black and white" both house majors and traveling programs have a well defined set of criteria and skills that we are looking for. They also have a number of individuals making the decisions so there are checks and balances in the system.

Ultimately kids and parents have ideas and hope for what levels of play a child make make but at  the end of tryouts our goal is to assign players to a level that match their skills.   It is best for everyone if kids play at the right level that both challenges them and that they can have confidence that allows them to enjoy the sport.  Each program has the guidelines used for the many tryout regions and levels at the following:

Who is eligible to tryout for traveling?

All boys and girls that are CURRENTLY in Grades 2 through 8 are eligible to tryout for a traveling team. Click for more info on traveling

When are tryouts for the 2017 travel season and what are they?

Tryouts for the 2017 Travel Season will be held on March 19th & 26th.  The tryouts will be held at the Regional Sports Center in the Dome.

Tryouts can be scary for some parents and kids, but there is really nothing to fear. While decisions are never "black and white" the traveling program have will have a well defined set of criteria and skills that will be looked for during tryouts. They also have a number of individuals making the decisions so there are checks and balances in the system.

Ultimately kids and parents have ideas and hope for what levels of play a child make make but at  the end of tryouts our goal is to assign players to a level that match their skills.   It is best for everyone if kids play at the right level that both challenges them and that they can have confidence that allows them to enjoy the sport.  The traveling program has the guidelines during tryouts at the following link:

My son is currently a 2nd grader. Will he then be in the third grade league, or the second grade league for this summer?

You would use his current school grade now, hence 2nd grade in this example.

I don't understand the difference in AAA, AA and single A traveling

Read all about it at http://www.rybamn.com/travelinfo

How are House Majors and Minors teams formed?

Majors teams are selected within a tryout region by draft and independent of school or geographic region.
Minors teams are selected from within a tryout region and we attempt to place by school and/or geographic region for those that attended majors tryouts. Those that did not attend majors tryouts are placed to fill roster spots on teams.  We encourage all players to attend majors tryout evaluations to best ensure parity across our program.

What time are the spring/summer games?

For the primary summer season, grades K-5 games are at 6pm during the week nights assigned. There are no other practice nights assigned for the team. As kids get older, coaches will work in an  occasionally practice into the schedule.  For games, players will arrive anywhere from 30-60 minutes early for working on fundamentals and warm-ups.

For grades 7-8 games are typically at 6pm during the week nighs assigned but occasionally games at the RBC complex will be scheduled under the lights at 8pm. Coaches will work in an optional practice occasionally into the schedule during the week or on the weekend.  For games, players will arrive anywhere from 30-60 minutes early for working on fundamentals and warm-ups.

My child comes to Rochester only for the summer months due to a family situation, can he/she play on a traveling team?

Traveling teams start in March with tryouts and would unlikely work for this situation.

  

How do I advertise online with your website?

We have many ways that you may support the RYBA Program whether it be a team sponsor, a straight donation, or online advertising.  Fore more info and prices, see this page.

As a coach, how do I deal with Team Program Equipment Needs?

If you are a coach and need to contact someone related to your House Program equipment (e.g. you missed pick-up or drop-off at the end of the year) please contact your Grade commissioner found in contacts page or our equipment manager, Steve Stromme, http://stevestromme@yahoo.com

As a coach or ump, can I use concussion training from another sport?

MN Concussion Law Announcement

Minnesota Legislature's New "Concussion Law" Requires Online Training for All Coaches and Officials and Concussion Education for all Parents and Athletes Starting this Fall

The Minnesota Legislature recently passed a "Concussion Law" which requires any municipality, business, school district or nonprofit organization that organizes a youth athletic activity and charges a fee to follow the statute's requirements, including implementing concussion training and education to improve player safety and establish safe return-to-play policies for athletes who sustain a concussion.

The law mandates that:

  • All coaches (head and assistants) and officials receive concussion training and education by September 1, 2011, and then at three-year intervals thereafter.

  • Coaches must remove an athlete from activity if they exhibit signs, symptoms or behaviors consistent with a concussion and/or are suspected of sustaining a concussion.

  • The law also requires a doctor's signature to return to play if an athlete is removed due to a concussion or is showing signs or symptoms of a concussion.

RYBA is using the same Concussion training that RCYBA used in the 2011-2012 season and if you have had this training within the 3 year perior you may upload through our Concussion Registration session the same certfiicate.   You must register and upload proof of this education with the RYBA registratoin found under the coaches tab.

RYHA uses a USA Hockey education program including age specific modules in 2011-2012 season and it does include the mandated concussion training within this education.  If you have a PDF file of this certification completion it will count towards the concussion training if it is within the 3 year period. You must register and upload proof of this education with the RYBA registratoin found under the coaches tab.

If you have coached at the High School level, the certification through MSHSL is also valid and if you can upload a digitial certification or record/proof of taking the training, it will also suffice.

Help I can't find the information I am looking for?

Thanks for trying our Q&A page!

For further assistance, please email help@rybamn.com as we monitor this email.  Our contacts tab contains many other options, as well for specific questions, along with a hotline to phone.

Questions?

Try our Q&A (Questions and Answers) section. It has an excellent list of the most common questions. We will continue to build upon it as we see trends in the type of information we are missing!

Looking for contacts?

For general board contact information, see our CONTACTs link.